Executive Administrative Assistant

MacDonald Realty Group located in Desoto, TX is seeking a detail-oriented Executive Administrative Assistant to join our team. The ideal candidate will provide high-level administrative support to the CEO. The candidate must have 5 years of Executive Administrative Assistant experience with exceptional communication and strong people skills.

The position requires reporting to the office daily Monday-Friday during regular business hours.

Executive Administrative Assistant Key Responsibilities:

• Work directly with the CEO to support all aspects of his daily work routine.

• Maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.

• Serve as a liaison between the CEO, Investors, and the Public. This includes receiving and screening the CEO’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Assist the CEO in the development of presentations and white papers for internal and external audiences.
• Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties.
• Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
• Sort and triage mail; maintain e-mail and other address directories.
• Compose and prepare letters relating to routine correspondence for the CEO’s signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
• Assist with the creation of Investor Newsletters.

• Bachelor’s degree preferred
• Five or more years’ prior experience in supporting a senior executive or team.
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
• Exceptional writing, editing, and proofreading skills.
• Familiarity with Multifamily and the Rent To Own management industry is a plus
• Excellent organization and time-management skills

Health Insurance, 401(k), Paid time off